46th Annual General Meeting

Thank you very much for speaking at GOC's 45+ Annual General Meeting. We are excited to have you share your insights with our attendees. Please review the following instructions to ensure that your participation runs smoothly:

Event Logistics and Travel:

• The meeting will take place in-person in Edmonton, AB Canada. Please refer to the meeting agenda to determine your presentation time and date. Please note that all times on the agenda are in Mountain Standard Time (MST).
• If the GOC did not book your travel and you opt to drive, we will reimburse you for driving mileage. The reimbursement rate for driving mileage is $0.53 (53.0 cents) per kilometer. This is in accordance to the recommended Alberta reimbursement rate by the Government of Canada.​

Your PowerPoint Slides:

• Please use the provided event PowerPoint template for your presentation.
• We have allocated 25% of your scheduled presentation time for audience interaction, so please take that into account as you prepare your slides.
• Please see visit the onsite AV technician at the break before the start of your session time to get your lapel mic set up and configured.

Meals:

The GOC will cover meals using the following fee structure when meals have not been provided:

• Breakfast: $16 per meal
• Lunch: $23 per meal
• Dinner: $30 per meal

Please note that the GOC will cover a maximum of $69 per day (sales tax included) per person for meals. This is in accordance to the recommended Alberta reimbursement rate by the Government of Canada.​

Ground Transportation and Expense Reimbursement:

• The GOC will reimburse your ground transportation to and from the airport/train station for your attendance at AGM.
• To request reimbursement for any other necessary expenses that you incur while performing approved GOC-related duties, please complete the expense reimbursement form. All receipts should be emailed to the GOC staff at finance@gyneoncology.ca, accompanied by the completed form.​
• Please note that you will not be reimbursed for hotel incidental fees and other expenses already covered during your GOC-related duties such as scheduled meals.

We look forward to your presentation and to welcoming you to Edmonton. If you have any questions or concerns, please contact GOC staff at enquiry@gyneoncology.ca

Thank you very much for presenting at GOC's 46th Annual General Meeting. We are excited to have you share your insights with our attendees. Please review the following guidelines.

PRESENTATION

• For oral presentations, please download the 2025 PPT Template available at this link: 2025_AGM_SpeakerPresentation (1).pptx​
• Verbally share your Conflict(s) of Interest and include it immediately after your title slide 
• Verbally share the Learning Objectives and include it after your Conflict(s) of Interest slide 
• For poster presentations, please make sure your poster meets the following size & formatting requirements. 
• 3840 x 2160 pixels OR 18" height x 32" width OR 45.72 cm height x 81.28 cm width 
• All content and/or materials must be evidence-based, or include an explanation why it is not 
• The content and/or materials presented must provide (where applicable) a balanced view across all relevant options related to the content area 
• Graphs and charts or other evidence-related materials cannot be altered to highlight one treatment or product 
• Potential harms and benefits should be discussed (where applicable) 
• Product-specific advertising, promotional materials, or pharmaceutical/commercial logos are not permitted 
• The description of therapeutic options should utilize generic names (or both generic and trade names) and not reflect exclusivity and branding 
• Complete references (including authors, title, year, volume, page numbers, as applicable) must be provided 
• Please be mindful of patient privacy rules when sharing any research data. All information shared must remain anonymous 
• Please be mindful of your presentation time. 25% of the time will be allocated for a question & answer period 
• For video presentations, the surgical video must pertain to a topic related to gynecologic oncology and no music should be included in the recording 
• The total length should not exceed 5 minutes including title, introduction, and spoken narrative and the file must be in MP4 format 
• The video cannot be promotional or commercial in nature 

MEALS, TRAVEL, AND EXPENSE REIMBURSEMENT

The GOC will cover meals using the following fee structure when meals have not been provided:

• Breakfast: $16.00/meal
• Lunch: $23.00/meal
• Dinner: $30.00/meal

Please note that the GOC will cover a maximum of $69.00 per day (sales tax included) per person for meals, in accordance with the recommended reimbursement rate by the Government of Canada.​

• GOC will reimburse your ground transportation to and from the airport/station for your AGM attendance
• To request reimbursement for any other necessary expenses that you incur while performing approved GOC-related duties, please complete the expense reimbursement form. All receipts should be emailed to finance@gyneoncology.ca, accompanied by the completed form​.​
• Please note that you will not be reimbursed for hotel incidental fees and other expenses already covered during your GOC-related duties, such as scheduled meals.

We look forward to your presentation and to welcoming you to Edmonton, AB. If you have any questions or concerns, please contact us at enquiry@gyneoncology.ca.

The members of GOC's AGM Program Planning Committee are healthcare experts from various fields with a focus on gynecologic oncology care and research. The primary objective of the committee is to represent the interests of the intended audience at AGM by ensuring that the educational content of the conference aligns with the overall goals of all internal and external stakeholders attending this conference. The committee is responsible for organizing and creating the conference content while also recruiting the required faculty members.