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Set- Up Info

What is provided by hotel/MWA:

  • The hotel will provide (1) 6' or 8' table per winery for the sparkling reception and grand tasting
  • Glasses
  • Ice
  • Ice buckets
  • Dump buckets

Set-Up Schedule: You'll be able to enter the hotel on Saturday morning the 15th to set up.

  • The Sparkling Reception begins at 3:00pm; be set up no later than 30 minutes before the event starts.
  • The Grand Tasting begins at 4:00pm; be set up no later than 30 minutes before the event starts.

What you should bring: 

  • Your winery's marketing materials for your table
  • Wine keys
  • Pouring disks or pourers
  • Rags or towels for spilled wine
  • Wine for MWA to sell in the Bottle Shop (2 cases of each wine you are bringing to sample)

Load out on Saturday the 15th:

  • If you are only pouring at the Sparkling Reception you can leave immediately following the end of the event at 4:00pm. 
  • Wineries participating in the Grand Tasting will be able to break down and leave no earlier than 7:00pm on Saturday once the event ends.


Certificate of Insurance

Your COI (certificate of insurance) must indicate that you have general and liquor liability (General = $1mil per occurrence).

List the following as additional insured:

  • The Graduate Hotel: 126 West Street, Annapolis, MD 21401
  • Maryland Wineries Association: 1783 Forest Drive #343, Annapolis, MD 21401

Email a copy of your COI to Jalita Boffman (

Volunteers/ Staff

Each winery should plan to have 1-2 knowledgeable staff or volunteers for this event. Wine knowledge and winery history is a must! Anyone attending should be able to tell the story of your winery and discuss the wines. Think of who best represents your wine and winery, and can promote and sell your products the best!

There is on-site parking at the hotel. There is also street parking and the Knighton Parking Garage across the street from the hotel. 


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